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RULES OF THE
GERALDINE DISTRICT GOLF CLUB (Incorporated) |
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Registered under
the Incorporated Societies Act, 1908 |
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Founded 1907. |
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1. |
That the Rules
hitherto existing are hereby cancelled and
the following substituted:- |
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NAME AND
DESCRIPTION |
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2. |
The Club shall
be called "The Geraldine District Golf Club,
Incorporated". The Club shall consist
of those who originally became members,
together with all those who have since been
or may hereafter be elected as life members
or otherwise in accordance with the Rules of
the club in force for the time being.
The registered
office of the Club shall be at the Club
House, Geraldine.
Due notice of change shall be given to the
Registrar.
The object of
the Club is to encourage and promote the
enjoyment of the game of golf, provide for
members a Golf Course and Grounds and
Club-House, and to supply them with all
things incidental to the playing of Golf,
and the use of the Grounds and its Funds are
to be applied to these purposes.
The Club
colours shall be Red and Black. |
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MEMBERS |
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3. |
Members shall be
divided into the following classes:- |
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(a) |
Full Member:
A Full Member is one who has full playing
rights. |
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(b) |
Life Member:
The Club may on the recommendation of the
Committee elect any member a Life Member,
for the services rendered by such a member
to, or for the benefit of the Club. A
Life Member shall not be liable for any
annual subscription and shall have all the
privileges of a Full member. |
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(c) |
9 Hole Member:
A 9 Hole Member is a member whose principle
playing day is as arranged under the 9 hole
rules. This member may not play more
than 9 holes on any one day, except under
special circumstances as granted by the
Management Committee or Match Committee.
The annual subscription will be a % of the
Full Subscription.
The % will be reviewed annually. |
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(d) |
Country Member:
A Country Member is a member who is a
financial member of another Registered Golf
Club in New Zealand but who also wants
playing rights on Denfield Course.
This member has full playing rights except
being not eligible to play in Club
Championships. The members handicap
will be computed and maintained by his/her
parent Club.
The annual subscription will be a % of the
Full Member Subscription.
The % will be reviewed annually. |
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(e) |
Restricted
Member:
A Restricted playing member, is any member
who through physical disability, or
otherwise adequate reasons is unable to play
not more that 9 holes. Inclusion in
this class is only available on application
to the Committee, whose decision shall be
final.
The annual subscription will be a % of the
Full Member Subscription.
The % will be reviewed annually. |
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(f) |
Junior Member:
A Junior Member is one who is over 11 years
and under 19 years of age at the
commencement of the club's year. A
Junior Member has full playing rights.
The annual subscription will be a % of the
Full Member Subscription.
The % will be reviewed annually. |
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(g) |
Summer Member:
A Summer Member is a member who has full
playing rights from the day after Closing
Day to the day before Opening Day.
The annual subscription will be a % of the
Full Member Subscription.
The % will be reviewed annually. |
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(h) |
Associate
Member:
An Associate Member is one who has notified
the Committee before Opening Day that he/she
has not played and does not intend to paly
folf on the Club's Course during the current
financial year. However, this member
may play the course not more than twice in
any financial year.
The annual subscription will be a % of the
Full Member Subscription.
The % will be reviewed annually. |
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(i) |
School Child
Member:
A School Child Member is a member who is not
younger thant 6 years and is a full time
school pupil. This member may not play
golf anywhere on the Course except on uch
days and times as the Management Committee
approves. While on the Course, these
members must be under the continuous control
of an adult.
The annual subscription will be a % of the
Full Member Subscription.
The % will be reviewed annually. |
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MANAGEMENT |
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4. |
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(a) |
The General
affairs of the Club shall be under the
management of a Committee consisting of:- |
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(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x) |
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A President
Two Vice Presidents
The Immediate Past President
The Men's Club Captain
The Women's Club Captain
The Men's Vice Club Captain
The Women's Vice Club Captain
The Secretary
The Treasurer
Five Chairpersons of Sub-Committees:
Grounds
Bar
Social
Buildings
Catering |
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The above shall
be elected at the Annual General Meeting.
Clause 4(a) (iv) and (vi) Men Members only
vote.
Clause 4(a) (v) and (vii) Women Members only
vote.
The Assistant Treasurer appointed (Rule 6k)
shall have full voting rights at Committee
Meetings.
The Chairperson, at any meeting, in addition
to his/her own vote as a member shall have a
casting vote.
The Past President to serve one year term
only.
The Buildings Committee to include a
Cleaning convenor. |
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(b) |
The Patron
elected at an Annual General Meeting shall
hold office until revoked at an Annual
General Meeting or upon transfer from the
district.
When the position of Patron falls vacant,
members present at the following Annual
General Meeting shall appoint a Patron who
shall hold office until revoked at an Annual
General Meeting, or upon transfer from the
District. |
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(c) |
The Management
Committee's appointee to the position of
Representative on the Aorangi, or the South
Canterbury Women's Golf Union, (if not
already a member of the Management
Committee) be co-opted to the Management
Committee with full voting and speaking
rights. |
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(d) |
A Chairperson of
a Sub-committee who for reasons beyond
his/her control is unable to attend an
officially designated meeting, may appoint a
deputy for that meeting who shall have full
speaking and voting rights on matters
pertaining to that sub-committee only. |
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SECRETARY AND
TREASURER |
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5. |
The Secretary
shall be a member of the Club. The
Secretary shall keep full and correct
minutes of all proceedings at meetings of
the club and Committee, and shall produce
them at all meetings, and shall also keep a
list of members and their addresses.
The Secretary shall also conduct
correspondence, and perform general and
secretarial duties, and shall have custody
of the title-deeds, and other documents
belonging to the Club.
The Treasurer
shall administer monies received by the
Club. He/she shall pay all rent,
interest, salaries, taxes and accounts due
by the Club, and incurred by the Committee,
and shall enter such receipts and payments
in his/her accounts, and shall submit a
statement of the financial affairs of the
Club to the Annual General Meeting, such
statement having been previously examined
and certified to as correct by an Auditor
appointed by the Club in General Meeting.
Alternatively, the Committee may appoint a
paid Secretary and Treasurer or
Secretary-Treasurer. They shall fix
duties, terms of appointment and salaries to
be paid. |
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POWERS OF
COMMITTEE |
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6. |
The Committee
shall have the management of the affairs of
the Club, and shall have the power to make,
alter, or rescind By-laws not repugnant to
the Rules, or act for the general comfort
and accommodation of members and all
regulations made by the Committee, and
orders given by them, shall be binding on
every member of the Club until set aside by
a General Meeting. |
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(a) |
The Committee
shall have the power to appoint
sub-committees. The President and
Secretary are ex officio members of all
sub-committees. |
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(b) |
Notices posted
in the Club House by the Secretary on behalf
of the Committee, other than those calling
General and Special General Meetings, shall
be considered sufficient notice to members. |
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(c) |
Should any
member of the Committee absent him/herself
from three consecutive meetings of the
Committee without leave his/her seat shall
be declared vacant. |
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(d) |
Any vacancy
occurring in the Committee during the year
shall be filled by the Committee, and the
member so elected shall continue to act
until the next Annual Meeting. The
Committee shall make a report to the Annual
Meeting on the affairs of the Club and shall
submit a Balance Sheet and Statement of
Accounts duly audited. |
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(e) |
The Committee
shall make a report to the Annual Meeting on
the affairs of the Club and shall submit a
Balance Sheet and Statement of Accounts duly
audited. |
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(f) |
At meetings of
the Committee seven shall form a Quorum. |
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(g) |
All payments on
behalf of the Club shall be made by order of
the Committee by cheques signed by any two
of the President, and the Secretary and the
Treasurer. |
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(h) |
The Committee
shall have power to have posted in the Club
House a list of members whose subscriptions
are in arrears. |
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(i) |
The Committee
shall have power at any time to close the
membership of playing members or any class
of playing members to the exclusion of other
classes. |
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(j) |
Without
prejudice to the general powers of the
Committee, it is hereby expressly directed
that the Committee shall be entrusted with
and may exercise and perform the following
powers and duties:- |
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[i] |
To purchase, and
construct and maintain buildings, fences,
machinery, and other works as they may
consider necessary, for the use of the Club,
and to lease or except leases of any land,
easements, or tenements including the right
to surrender and accept the surrender of any
lease or any other property of the Club upon
such terms and conditions as they think fit. |
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[ii] |
To borrow or
raise upon mortgage of the real or personal
property of the Club, or any part or parts
thereof, or upon debentures, or mortgage
debentures of the Club, and to issue such
debentures or mortgage debentures, charging
the whole or any part of the assets of the
Club, and to execute mortgages to secure
such debentures or mortgage debentures, or
borrow money from bankers or other persons
with or without security. |
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[iii] |
To enter in all
such negotiations, contracts and agreements
in the name and on behalf of the Club, as
they may consider expedient for the purpose
of the Club, provided such negotiations,
contracts and agreements are not in conflict
with any other Rule. |
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[iv] |
To invest the
funds of the club in real or personal
property in such manner as they shall think
fit. |
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[v] |
The Committee
may at their discretion, authorise the
Convenor of a Sub-committee to operate a
bank account. The Convenor shall
submit a record of all receipts and payments
for Annual Audit. Such Statements to
be published in the Club's Annual Balance
Sheet. The extent of the
Sub-committees authority to expend shall be
determined by the Committee |
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[vi] |
Bar operations: The Committee
shall have the power to apply for, obtain
and from time to time renew a Club licence
for the Club Pursuant to the provisions of
the Sale of Liquor Act 1962 as inserted
therein by the Sale of Liquor Amendment Act
1980 and any subsequent Amendment or any
other Licence or charter from time to time
available to the Club, and thereafter to
conduct and manage the Licensed Premises
subject to and in accordance with the
provisions of the said club Licence and/or
any other licence or Charter from time to
time obtained by the Club and to do all
things necessary and incidental to the
conduct and management of the said Licence
or Charter. |
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(k) |
The Committee
shall have the power to
appoint an Assistant Treasurer who will
assist the Treasurer in the administration
of the financial affairs of the Club and
will carry out such duties as are from time
to time delegated by the Committee. |
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ANNUAL
GENERAL MEETING |
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7. |
(a) |
The Annual
General Meeting of the club
shall be held at such time or place as the
committee may determine, for the purpose of
electing officers and members of the
Committee, and of an Auditor who shall not
be a member of the Committee, and of
transacting such other business as shall
have been specified in the notice convening
the meeting, which notice, specifying the
place, date and the hour of the meeting
shall be posted on the Club's notice board
at least 14 days prior to the time fixed for
the holding thereof and advertised in the
local newspaper at least 7 days prior to the
time fixed for the holding thereof. At each
Annual General Meeting the Report of the
Committee and the Balance Sheet and
statement of Accounts for the past year
shall be submitted for adoption.
Twenty-five members qualified to vote,
personally present, at any Annual General
Meeting shall constitute a quorum.
Any member entitled to vote
who wishes to bring forward any proposal at
an Annual General Meeting shall give notice
of the same in writing to the Secretary at
least fourteen days before the time of the
meeting. Such a proposal shall be specified
in the notice convening the meeting.
No proposal shall be brought
forward or discussed at an Annual General
Meeting unless notice thereof has been given
in accordance with the foregoing provisions
of this Rule, but this provision shall not
apply to bona fide amendments to proposals.
The Chairperson of any Annual General
Meeting shall be sole judge as to whether
any proposal, of which notice has not been
given, is in order for discussion or not. |
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(b) |
The
financial year of the Club
shall be from the First day of October to
the Thirtieth day of September in each year. |
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SPECIAL
GENERAL MEETINGS |
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8. |
A Special
General Meeting may be called
by direction of the Committee at any time,
or shall be called by the Secretary within
fourteen days after the receipt of a
requisition to that effect, signed by not
less than twenty-five members of the Club,
specifying the subject to be discussed at
such meeting. Notice of any such meeting,
specifying the place, date and hour thereof,
and the matter to be discussed thereat,
shall be posted on the Club-House notice
board at least 14 days prior to the time
fixed for the holding thereof and advertised
in the local newspaper at least 7 days prior
to the time fixed for the holding thereof.
No business shall be
transacted at any such meeting except that
of which notice shall have been given as
aforesaid, and no resolution shall be
declared carried thereat, unless supported
by a majority of the members present, and
voting thereon. Twenty five members
qualified to vote personally present at any
Special General Meeting shall constitute a
quorum. |
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VOTING AT
GENERAL MEETINGS |
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9. |
At all
General Meetings of the
Club; Full, Life Members, 9 Hole Members,
Country Members and Restricted Members only,
shall be entitled to vote and each such
member personally shall have one vote.
The Chairperson shall decide
upon a show of hands in the first place but
any member entitled to vote may require a
ballot.
At all General Meetings the
Chairperson shall have a deliberative vote
and in case of equality a casting vote. |
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ELECTION OF
MEMBERS |
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10. |
All
candidates for membership,
proposed and seconded by members of the Club
in due form, shall be elected by the
Committee. No election of new members shall
be made in Committee unless seven members
are actually present. On admission of a new
member the Secretary shall intimate the same
to him/her, furnishing him/her with a copy
of the Rules of the Club, and requesting
him/her to pay the subscription. |
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ANNUAL
SUBSCRIPTION |
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11. |
Members'
subscriptions shall become
due on the 1st January in each
year. The amount of subscription payable by
Full Members shall be recommended by the
Management Committee to, but shall be
subject to amendment and approval by, the
Annual General Meeting, or a Special General
Meeting of members.
The subscription of all other
classes of member will be the percentage
ratio of the Full Member subscription as
written in the definitions of Member
Classes.
A member other than a Life
Member elected after the 1st
July shall be required to pay only one half
of the Annual Subscription for that year. A
member other than a Life Member elected
after the 1st October shall be
required to pay only one quarter of the
Annual Subscription for that year. Any
subscription remaining unpaid 2 months after
due date or 1 month after his/her election
if elected during the year shall be subject
to surcharges as set at the Annual General
Meeting.
If through illness or being
transferred from the district or being
absent from the Dominion of New Zealand or
for any other good reason a member is unable
to make use of the Course for the whole or
part of the year, the Committee at its
discretion may rebate such portion of such
members subscription as it considers
reasonable. |
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UNFINANCIAL |
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12. |
A
member shall be deemed
unfinancial if his/her subscription and/or
other monies due by him/her to the Club
remain unpaid one month after the imposition
of surcharges imposed under Clause 11.
A member who is unfinancial
shall be ineligible to play in any Club
competition and shall be liable to have
his/her name removed from the list of
members at the, discretion of the Committee,
provided that upon payment of all arrears of
subscription and/or monies due to the Club a
member shall cease to be deemed unfinancial. |
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RESIGNATIONS |
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13. |
Any
member wishing to resign from
membership of the Club shall notify the same
in writing to the Secretary prior to the
Annual General Meeting, in default of which
he/she shall be liable for his/her
subscription for the year. The Club year
being held to begin on the 1st
October and end on the last day of
September in each year. |
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VISITING
PLAYERS |
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14. |
The
Committee shall have power to
make such regulations as from time to time
it may think fit for the admission of
visiting players, whether resident or non
resident in Geraldine or District. Resident
players shall not be entitled to play more
than twice in each year. Visiting players
shall pay the green fees specified by the
Committee from time to time. A member
introducing a visiting player is responsible
for all payments for which such player
becomes liable and for them recording their
name in the visitors' book. In the event of
a visiting player being elected a member of
this Club, any payments made by him/her
under this Rule in the year in which he/she
is elected may be deducted from the
subscription payable by him/her for that
year, provided that where a visiting player
is elected a member after the 1st
August, no deduction shall be made for
green fees paid by him/her prior to that
date. |
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EXPULSION OF
MEMBERS |
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15. |
The
Committee may cancel the
membership of any member whose conduct is
such as in the opinion of the Committee to
render such member's continued membership
undesirable or likely to endanger the
character, good order, or the welfare of the
Club, provided such member:- |
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(a)
(b) |
Shall
have been previously notified
in writing of the charge against him/her and
shall be given an opportunity to reply to
same;
Shall have the right of appeal to a General
Meeting of the Club if, within 14 days of
being notified of such cancellation, he/she
shall give notice in writing to the
Secretary, claiming a review of such
decision, in which case such member shall be
entitled to attend such General Meeting and
defend him/herself against the charge, but
not to vote. |
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In
the event of the expulsion of
any member, the name of such member shall be
removed from the list of the members of the
club, and he/she shall cease thenceforth to
belong to the Club, or to have any claim
against the property of the Club.
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COMPETITIONS |
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16. |
All
arrangements regarding
competitions shall be made by the Committee,
to whom also all disputes shall be referred,
and the decision of the Committee in each
case shall be final. On days when Matches or
Tournaments are being played the Committee
shall have the right to restrict the use of
the Course to players participating in such
Matches or Tournaments. |
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RULES OF THE
GAME |
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17. |
The
Rules of the Game as played
by the Club shall be those of the Royal and
Ancient Golf Club of St. Andrews, except as
they may be varied by the local Rules and
By-laws of the Club. |
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CESSATION OF
MEMBERSHIP |
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18. |
Every
person ceasing to be a member
of the club, whether by resignation
expulsion or death, shall forfeit, ipso
facto, all right to or claim upon the Club,
or its property, which he/she would have by
reason of his/her membership. |
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CUSTODY AND
USE OF SEAL |
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19. |
The
Club shall have a Common
Seal, which shall be kept in the custody of
the Secretary, and which shall only be
affixed to documents at a meeting of the
Committee, or in pursuance of a resolution
of the Committee, and the affixing of same
shall always be attested by at least three
members of the Committee. |
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ALTERATION OF
RULES |
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20. |
No
Rule of the club shall be
repealed or altered and no new Rule made
without the consent of a majority of the
members present at a Special General Meeting
called for the purpose, and unless notice of
such proposed alteration, repeal or addition
shall have been given in accordance with
Rule 8. |
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INTERPRETATIONS |
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21. |
The
Decision of the Committee on
the interpretation of the Rules, or on any
matter not contained in these Rules and
which pertains to the Club, its property, or
interest, shall be conclusive and binding on
all members of the Club until revoked at a
General Meeting. |
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PECUNIARY
GAIN |
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22. |
No
member shall derive pecuniary
gain other than the payment of honorarium
and except as a salaried officer of the
club, from the property or operations of the
Club. "Pecuniary Gain" does not
include the winning of trophies or prizes. |
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WINDING UP |
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23. |
The
Club may be wound up
voluntarily if the Club at a General Meeting
of members passes a resolution requiring the
Club to be so wound up, and such resolution
is confirmed at a subsequent General Meeting
called together for that purpose and held
not earlier than thirty days after the date
on which the resolution so to be confirmed
was passed. Such resolution may also direct
the method of disposition of the funds and
property of the Club after the winding up
thereof and notice of such resolution shall
be sent to the Registrar. |
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The
Common Seal of the Geraldine
District Golf Club Incorporated was hereunto
affixed this 8th day of December
2003.
J Oliver
(President)
S M
Bensemann (Secretary)
N C Lewis
(Vice President)
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